Agenda Contents

Minutes
Budget Steering Committee



    Meeting Type:Budget
    Meeting ID:2018-02
    Meeting Date:Fri January 19, 2018 09:00 AM
    Location:Council Chambers, 360 Pitt Street, Cornwall, Ontario
    Chair:CN=Denis Carr/OU=CITYHALL/O=CityCornwall
    Prepared By:Cindy Delgreco, Financial & Risk Management Coordinator


      


    CALL TO ORDER

    In lieu of a Chair, the meeting was called to order at 9:15 am by Mayor Leslie O'Shaugnessy. A quorum was present.

    1 Election of Chair and Vice Chair

    Click for detail --> Cornwall eGenda

    Debbie Caskenette, Deputy Clerk opened the floor for nominations for the position of Chair. The following nomination was made:

    Councillor Carr (nominated by Councillor Clement)

    There being no further nominations, Councillor Carr accepted the position as Chair.

    It was the consensus of the committee that a Vice Chair would not be necessary.


    ATTENDANCE

    Council Committee Members:
    Leslie O'Shaughnessy, Mayor
    Claude McIntosh, Councillor
    Elaine MacDonald, Councillor
    Denis Carr, Councillor
    Bernadette Clement, Councillor (left at 2:25 pm)
    Mark A. MacDonald, Councillor

    André Rivette, Councillor (left at 2:35 pm)
    Carilyne Hébert, Councillor
    Justin Towndale, Councillor

    David Murphy, Councillor (left at 2:35 pm)

    Administration:
    Maureen Adams, Chief Administrative Officer
    Tracey Bailey, General Manager, Financial Services
    Paul Scrimshaw, Accounting Manager/Deputy Treasurer
    Justin Cordell, Budget and Cash Coordinator
    John St Marseille, General Manager, Infrastructure and Municipal Works
    Mark Boileau, General Manager, Economic Development, Planning, Parks and Recreation

    Pierre Voisine, Fire Chief
    Bruce Donig, Deputy Fire Chief
    Stacey Ferguson, Administrator, Social & Housing Services
    Jamie Fawthrop, Division Manager, Parks and Recreation

    Debbie Caskenette, Deputy Clerk
    Cindy Delgreco, Financial & Risk Management Coordinator


    ADOPTION OF THE AGENDA - ADDITIONS OR DELETIONS

    Councillor Murphy requested Disclosure of Interest be added to the agenda and subsequent meeting agendas. The amended agenda was adopted without objection.

    DISCLOSURE OF INTEREST

    Councillors McIntosh and Murphy declared a conflict of interest with Cornwall Sports Hall of Fame as they sit on the Board of Directors.

    Councillor Towndale declared a conflict of interest with Habitat for Humanity Cornwall & the Counties and the Seaway Food Festival – Beer Fest as he sits on the Board of Directors for each agency.


    CONSENT

    Councillor Clement requested Consent Item 1 Assessment Breakdown be moved to Presentations as Item #6 for discussion.

    Motion to receive Reports identified as Items 2 to 6 under Consent.

    Moved By: Andre Rivette, Councillor
    Seconded By: Claude McIntosh, Councillor

    Motion Carried

    PRESENTATIONS:

    Community Agencies' Budget Requests

    Motion that the 2018 level of funding for Community Agencies not exceed the 2017 approved allocation of $162,000 (grants and in kind services).

    Moved By: Councillor McIntosh
    Seconded By: Councillor Rivette

    Discussion took place around implementing a cap before a review of each agency application had taken place.

    A recorded vote on this matter resulted as follows:

    Votes For = 4 Votes Against = 6

    Councillor McIntosh Councillor E. MacDonald
    Councillor Rivette Mayor O’Shaughnessy
    Councillor Towndale Councillor Clement
    Councillor Murphy Councillor M. MacDonald
    Councillor Hebert
    Councillor Carr

    Motion: Defeated

    Cornwall Sports Hall of Fame
    Having declared a conflict of interest, Councillors McIntosh and Murphy left the room during the application review and discussion.

    Motion that the Cornwall Sports Hall of Fame grant request for $18,897 as amended be moved from Community Agencies to the Recreation budget and a report to be brought to Council for approval at the City Council Meeting of January 22, 2018 approving the funding request.

    Moved By: Andre Rivette, Councillor
    Seconded By: Bernadette Clement, Councillor
    Motion Carried
    Councillors McIntosh and Murphy returned to the ongoing meeting.

    Habitat for Humanity Cornwall & The Counties
    Having declared a conflict of interest, Councillor Towndale left the room during the application review discussion.

    Motion that the Habitat for Humanity's request for $3,120 be removed and that Habitat for Humanity be offered Services in Kind of no tipping fees at Landfill if transporting using their vehicles, a similar service utilized by Agape Centre and the Salvation Army. Haulers would be required to pay tipping fees. Administration to contact Habitat for Humanity to further discuss this service.

    Moved By: David Murphy, Councillor
    Seconded By: Mayor Leslie O’Shaughnessy
    Motion Carried
    Seaway Food Festival-Beer Fest
    Having declared a conflict of interest, Councillor Towndale left the room during the application review and discussion.

    Motion that the Seaway Food Festival - Beer Fest request for $20,000 be denied.

    Moved By: David Murphy, Councillor
    Seconded By: Bernadette Clement, Councillor
    Motion Carried
    Motion that the in-kind services of $5,050 be denied. Administration to contact Seaway Food Festival for additional information and what the impact of not receiving the Service in Kind request would have on their event.

    Moved By: David Murphy, Councillor
    Seconded By: Mayor Leslie O’Shaughnessy
    Motion Carried
    Councillor Towndale returned to the ongoing meeting.

    Centre Culturel de Cornwall
    Motion that the level of funding to Centre Culturel de Cornwall be reduced to $15,000.

    Moved By: Carilyne Hebert, Councillor
    Seconded By: Bernadette Clement, Councillor
    Motion Withdrawn
    Recommendation by Councillor Hebert that the level of funding to Centre Culturel de Cornwall be reduced to $15,000.

    Your Arts Council Cornwall & the Counties
    Recommendation by Councillor E. MacDonald that the level of funding to Your Arts Council, Cornwall & the Counties be reduced to $15,000.

    Cornwall BMX Club
    Recommendation by Councillor Hebert that the 2018 request of $10,000 be approved to finalize construction of security barriers around the recently built BMX course.

    Not So Amateur, Amateurs Cornwall
    Recommendation by Councillor Hebert that a one-time grant of $15,000 be provided to Not So Amateur, Amateurs of Cornwall to support amateur theatre programming.

    The BSC requested that The Not So Amateur, Amateurs of Cornwall be invited before the Committee to make a presentation.

    Cornwall Rowing Club
    Recommendation by Councillor Murphy that the Cornwall Rowing Club grant request of $20,000 be transferred to the Recreation department budget. This request is for an environmental study of the North side canal property owned by St. Lawrence Seaway Authority.

    2018 Senior Boys Basketball OFSSA Championship
    Recommendation by Councillor E. MacDonald that the request be denied as this event should be funded by the school boards.

    Cornwall Waterfest
    Recommendation by Councillor Murphy that the request of $1,000 be approved.

    Recommendation by Councillor Hebert that In-kind Requests for Services as listed in the budget document totalling $61,020 be approved.

    In summary, the Grant applications have been recommend by the Committee as follows:

    • General discussion took place regarding the grant application process and the need to review the current criteria. It was determined that the grant application policy will need to be reviewed prior to the next grant application process.

    Cornwall Public Library
    • Dawn Kiddell, Chief Librarian provided a brief summary of the Library's current position detailing the technology-based enhancements, the increase in membership and various programs available throughout the day. Ms. Kiddell emphasized that a library is not a dying warehouse for books, but a much needed public gathering space that is in constant demand from people of all ages, backgrounds, and abilities.
    • The City's contribution to the Library's operating budget has a net increase of $34,897 or a 1.7% increase. It is strictly a maintenance budget to offset the cost of inflation.
    • No change for 2018 in the amount of provincial library grant.
    • Capital requirements include data cabling upgrade ($30,000); replace exterior doors ($10,000),carpet and sheet flooring in the Children's department ($40,000) and painting the public areas of the 2nd floor ($20,000).

    Fire Services
    • Chief Voisine and Deputy Chief Donig presented Fire Services 2018 Budget submission providing an overview of the department.
    • The 2018 Budget increased by 6.99% over the 2017 Budget.
    • Fire Services' budget includes Salaries and Benefit increase for 2017 and 2018 contractual obligations.
    • Purchase of Goods and Services and Rents increase is related to investment in fire prevention and public education as well as required maintenance and upgrades to equipment and tools due to operational needs and legislated health and safety requirements.
    • Increase in revenue relates to recoveries from Insurance Companies and a focus on training to other Regional Fire Departments. A contribution from reserves is also included to offset costs related to extrication equipment.
    • Capital requirements were $60,000 for the Training Centre site preparation.
    • The Committee requested a breakdown of the number of incidents responded to in comparison to the provincial average.


    UNFINISHED BUSINESS

    • Report 2018-03-BSC titled "Assessment Breakdown" was moved from Consent to Communications and will be discussed at the next Committee meeting.
    • Presentations for Financial Services and Non-Departmental will be added to a subsequent Agenda.

    Listing of Reports


    NEXT MEETING
    January 25, 2018 - 9:00 am


    ADJOURNMENT
    The Budget Steering Committee meeting was adjourned at 3:00 pm.