Agenda Contents

Minutes
Budget Steering Committee



    Meeting Type:Budget
    Meeting ID:2018-07
    Meeting Date:Fri February 16, 2018 09:00 AM
    Location:Council Chambers, 360 Pitt Street, Cornwall, Ontario
    Chair:CN=Denis Carr/OU=CITYHALL/O=CityCornwall
    Prepared By:Cindy Delgreco, Financial & Risk Management Coordinator


      


    CALL TO ORDER

    Chair, Councillor Carr called the meeting to order at 9:06 am. A quorum was present.


    ATTENDANCE
    Council Committee Members:
    Claude McIntosh, Councillor
    Elaine MacDonald, Councillor
    Leslie O'Shaughnessy, Mayor

    Maurice Dupelle, Councillor
    Bernadette Clement, Councillor
    (arrived at 9:15am)
    Mark A. MacDonald, Councillor
    André Rivette, Councillor
    Carilyne Hébert, Councillor
    Justin Towndale, Councillor
    David Murphy, Councillor
    Denis Carr, Councillor

    Administration:
    Maureen Adams, Chief Administrative Officer
    Tracey Bailey, General Manager, Financial Services
    Paul Scrimshaw, Accounting Manager/Deputy Treasurer
    Justin Cordell, Budget and Cash Coordinator
    John St Marseille, General Manager, Infrastructure and Municipal Works
    Mark Boileau, General Manager, Planning, Development and Recreation

    Stacey Ferguson, Administrator, Social & Housing Services
    Dan Aikman, Deputy Police Chief
    Shawna Spowart, Inspector
    Pierre Voisine, Fire Chief
    Bruce Donig, Deputy Fire Chief

    Wayne Markell, Acting Paramedic Chief
    Norm Quenneville, Manager, Glen Stor Dun Lodge
    Len Tapp, Division Manager, Transit Services
    James Fawthrop, Division Manager, Parks and Recreation
    Michael Fawthrop, Division Manager, Infrastructure Planning
    Cindy Delgreco, Financial & Risk Management Coordinator


    ADOPTION OF THE AGENDA - ADDITIONS OR DELETIONS

    As there were no additions or deletions, the Agenda was approved as presented.

    Moved By: Councillor M. MacDonald
    Seconded By: Councillor E. MacDonald

    Motion: Carried


    DISCLOSURE OF INTEREST

    No disclosure of interest was identified.


    ADOPTION OF THE MINUTES

    Motion to adopt the following Minutes as presented.

    1 February 9, 2018 Budget Steering Committee Meeting
    Click for detail --> February 9, 2018 Budget Steering Committee Meeting

    Moved By: Councillor Hébert
    Seconded By: Councillor McIntosh

    Motion: Carried


    CONSENT

    Motion to receive consent items as presented.

    Moved By: Councillor M. MacDonald
    Seconded By: Councillor Murphy

    Motion: Carried


    PRESENTATIONS

    Cornwall Community Police Services (CCPS)

    Dan Aikman, Deputy Police Chief (DC) joined by Paul Scrimshaw, Accounting Manager/Deputy Treasurer and Shawna Spowart, Inspector presented the 2018 submission for Cornwall Community Police Services (CCPS).

    CCPS is the municipality's police service consisting of 87 sworn members and 43 civilian members. Like all police services the prime purpose is safety.

    DC Aikman provided an overhead presentation of the CCPS strategic priorities and their 2018 budget. This outlined the role of Police Services, the Police Services Board and the Municipal Council. DC Aikman provided an overview of the legislative framework which governs policing. The CCPS Board is comprised of five members (2 City Council members, 1 lay appointee, and 2 appointed by the Lieutenant Governor).

    There are 3 strategic priorities identified for 2018-2020; Community Engagement, Crime Reduction and Organizational Excellence.

    Notable areas of success include the introduction of the Cornwall and SD&G Situation Table, the Youth Services Unit focusing on the reduction in youth crime, Bikes & Badges, Community Action Network Against Abuse (CANAA) and CALEA Law Enforcement Accreditation.

    In 2017, a grant was received for the Situation Table and it is hoped that 2018 will see similar funding.

    Cornwall is seeing a slight decrease in crime statistics. CCPS is continually working to keep these stats down by developing new and innovative ways to achieve these results.

    Domestic Violence represents a significant portion of the violent crimes in Cornwall. On average there are 2 domestic violence calls per day.

    Challenges that CCPS will be facing include the legalization of marijuana and the introduction of “Safer Ontario Act”. The increase (255%) in mental health crisis calls over the last 10 years has lead to the creation of the Vulnerable Sector Rapid Response Officer to enhance response and to coordinate new prevention strategies.

    The overall budget submission for 2018 has a 1.56% increase over 2017 representing a budget request of $18,669,015.

    In this term of council, budgets have ranged from 0.91% to 1.56% for an average increase for the term of 1.3%.

    The Province of Ontario had assumed the responsibility to cover the cost of Court Security over a 7 year period in the form of a grant with 2018 being the final year. CCPS receives annually an incremental increase to the grant allocation and the amount has reached over $1M for court security in 2018. The budget increase in 2018 of 1.56% would be higher if this grant was not received making next years budget challenging. In 2019, the collective bargaining process has a salary increase scheduled for frontline workers and civilians of 1.85% (employers cost will be approximately 3%).

    2018 Proposed Capital Projects for CCPS

    The Capital requests for 2018 is $109K. One specific project outlined is the investment in Hood Vents to assist when handling toxic drugs. With the growing Opioid crisis the frontline officers are potentially exposed to Fentanyl and Carfentanil.


    Councillor Towndale requested clarification on “other municipality” revenue line. DC Aikman noted in 2016 the CCPS began to provide fire dispatch to neighbouring volunteer services.

    Councillor Clement asked how the success rate (77%) was determined for the Situation Table. Inspector Spowat explained they evaluate the ‘Acute Elevated Risk’ factor in determining what brings them to the situation table. Success is achieved when that risk is reduced and they are able to move to a community partner who will continue working with them.

    Mayor O'Shaughnessy followed up on the comment from Councillor McIntosh relating to the OPP call volume of 139/week versus CCPS volume and is this normal when looking at rural to urban areas. DC Aikman confirmed that crime does relate to population density and Cornwall is a very close community.

    Councillor Carr asked for comments on the OPP providing police services to the City as well as if there would be an opportunity for CCPS to provide policing to neighbouring communities. DC Aikman explained the process required to move to provincial policing. Under the Police Services Act, OPP would be required to provide costing for their services. They would review the facility available to provide the service and the current location (Justice Building) may be inadequate for the OPP. The base costing would likely provide the ‘minimum requirement’ as set by the Police Services Act. This which would eliminate current programs like Youth Services. As far as offering policing to neighbouring communities, DC Aikman commented it could be a possibility but it would be a big undertaking with the large geographical area.

    Councillor M.MacDonald spoke to the cost of providing police services and suggested there could be a need for a new modern police station. DC Aikman responded with the history of policing at the Justice Building and also indicated the Police are not asking for a new facility. The current building is sufficient to the number of staff and meets their needs.


    COMMUNICATION

    Property Tax Increase of the Average Residential Property Over the
    Term of the Financial Plan

    Mayor O’Shaughnessy noted he had asked for this report to be brought into communications and would like to know how it arrived at 4.4% in 2018 vs the 7.6%. The Mayor also wanted confirmation that the 10 year plan doesn’t include grants or upload/download from the province. Ms. Bailey explained the chart shown is based on the LTFP from last spring and the amounts included were based on key assumptions at that time. When the presentation was made through the Operation Budget it had described why the budget did not come in at 4.4% (salaries & benefits, Bill 148, supplementary taxation, etc). The LTFP would include the OMPF, federal gas tax funding, provincila gas tax funding, that we have been receiving, but would not include funding that was not known at that time. New funding opportunities would be brought to council to determine what would be done with any additional funds received.

    Historical Tax Levies / Taxes - Residential Class

    Discussion took place around the assessments, changes in assessments, the levy amount of 1.7% in 2017 and the large refund amount to be paid based on the assessment appeals.

    Ms. Bailey discussed the strategy for a 5 year plan to payback reserves for tax refunds. This strategy was brought up at a Strategic Planning Session but has not been approved by council at this time.

    Motion to contact KPMG for clarification on how they determined in the LTFP the statement that there is room in household income to afford an increase in taxes.

    Moved By: Mayor O'Shaughnessy
    Seconded By: Councillor E. MacDonald

    Motion: Carried

    Assessment and Property Tax Information - Commercial Class

    Ms. Bailey explained the report provided details what makes up the commercial classes and the number of properties in the various classes.

    Ms. Bailey indicated that 88% of the City's commercial properties are valued under $1M and represent approximately 23.5% of the assessed value of the portfolio. It was noted that 20 commercial properties represent more than 50% of the total value of commercial property in the City's commercial portfolio.

    Discussion took place around the breakdowns noting growth in the Distribution Centres and clarification on Nursing Homes being exempt of tax collection.

    Ms. Bailey noted the breakdown of the City assessments is as follows; Commercial at 24%, Residential at 68% and the balance is Multi-Residential, Industrial, etc.

    Motion to receive a report outlining if other municipalities charge a license fee for ATM machines.

    Moved By: Councillor Rivette
    Seconded By: Councillor McIntosh
    Motion: Carried

    Municipal Works - Yard Redevelopment Plan

    General discussion took place around the 10 year schedule and budget estimates provided. It was noted that the municipal subsidy for transit services is 61.2% for 2018.

    Councillor Murphy asked if there was a way to have a more consistent yearly expenditure as the current plan shows amounts fluctuating between $700K in 2019 and $4.7M 2023. Mr. St. Marseille explained that the schedule is sequenced with other projects. Ms. Bailey noted that this is the Capital Works plan; however, the financial plan is different in that we only borrow as the work is completed.

    Mayor O'Shaughnessy asked if at any point in time could the next council cancel the project. Mr. St. Marseille indicated it would be important not to put off this critical infrastructure and that an operating budget savings could be realized through this plan.

    Transit Subsidy Rate (2015-2018)

    General discussion took place about the handi-transit service, community service and conventional service.


    Councillor Clement asked about the list of cuts showing a reduction of 8 hours of handi-transit (GSDL). Mr. Tapp noted this was an error, should not have said GSDL.

    Motion to receive a report detailing the subsidies in other departments.

    Moved By: Mayor O'Shaughnessy
    Seconded By: Councillor Murphy
    Motion: Carried

    Items to Consider to Target a 4% Residential Tax Increase

    Ms. Bailey spoke to the Committee's request for the report listing target items that could be removed from the budget. There were two areas identified:


    1. Potential and confirmed items for consideration. Items that have become available after the budget submission and fees identified where fee increases may be appropriate.

    2. Possible items for consideration. Items considered as non-essential services that council could consider for removal from the 2018 and 2019 budget base.

    Ms. Bailey provided information for each item listed under group 1 Potential and confirmed items for consideration. These items were not known at the time the budget document was completed and could be included in the submission.

    Motion to accept “Potential and confirmed items for consideration” additional revenue and fee changes ($612K).

    Moved By: Councillor Murphy
    Seconded By: Councillor McIntosh
    Motion: Carried

    Councillor McIntosh asked if there were outstanding debt; for example, in Recreation Services. Mr. Fawthrop explained that they work with Finance to collect these fees.

    Motion to receive a report outlining the outstanding debt owed to the City that is written off.

    Moved By: Councillor Murphy
    Seconded By: Councillor Towndale
    Motion: Carried

    Motion to receive a report outlining Benson Centre pledges.

    Moved By: Councillor Murphy
    Seconded By: Councillor Towndale
    Motion: Carried

    Motion to defer the discussion on the “Possible items for consideration” to the next meeting to give the Committee a chance to review.

    Moved By: Councillor Rivette
    Seconded By: Mayor O'Shaughnessy

    Amendment to the Motion to include a report that will provide more information to each of the line items.

    Moved By: Councillor Hébert
    Seconded By: Councillor Clement
    Amendment to Main Motion: Carried
    Councillor Clement requested a survey be put up onto the City's website to get feedback on the proposed cuts. The committee members discussed that it would be important to have the public's feedback and would leave it up to Administration to design the survey.


    NEW BUSINESS

    There were no New Business items.


    UNFINISHED BUSINESS

    Listing of Reports


    NEXT MEETING

    Friday, February 23, 2018 (1:00pm-4:00pm)
    Friday, March 2, 2018 (9:00am-3:00pm)


    ADJOURNMENT

    The Budget Steering Committee meeting was adjourned at 2:54 pm.